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Chemistry payroll staff uses materials provided by hiring managers to create the official hiring paperwork required by collegiate and University policy. Staff assists in the I-9 verification of work eligibility. Staff also administers the University’s electronic time sheets and absence reporting system for chemistry employees.
University of Minnesota hiring processes require time and advance planning to get someone hired, re-hired, or changed to a different type of appointment. Please plan ahead, consulting department staff as needed. Hiring process requirements vary by type of employee.
A background check must be completed for all non-student hires. New employees cannot be paid for work done prior to passing their background checks. We cannot hire someone with a start date in the past, and then give them back pay.
For undergraduate students, email authorization is required from the hiring authority. The email should include the student’s name, identification, the start and end date of the job, the rate of pay, and the source of funding. Unless other information is received, the job code is 2221, which is used for undergraduate student support positions. Undergraduates in chemistry are typically paid between $11 and $15 per hour.
To hire a recent graduate into a short-term staff position, please see the information below on Temporary and Casual Employees.
Graduate Student hires are handled through the Student Services Office in 115 Smith Hall.
The hiring of International Post-Doctoral Associates and anyone needing a visa needs to be coordinated by Mollie Dunlap in 139 Smith Hall (612-625-0124, email@example.com). Incoming post-doctoral associate offers for U.S. citizens are handled by Tanya Becker in 139 Smith (612-624-2894, firstname.lastname@example.org). Post-doctoral associates have to apply, and be hired, via the University’s hiring system. Hiring a post-doctoral associate requires a signed offer letter and proof of graduate degree (translated into English, if not already in English).
Temporary/Casual employees are hired on a limited-time basis, or for a limited number of hours per week. Employees can be employed for either up to 14 hours per week on an ongoing basis or for 67 working days per calendar year. The complete hiring file for a Temporary/Casual hire includes a signed offer letter (see template below) and demographic information on the University’s Human Resources Information Sheet.
Work Authorization/I-9 Completion
All employees are required to document eligibility to work in the United States. This must be done within the first three days of their employment. All employees need to visit www.newI9.com to begin the verification process. On the welcome page, enter 13636 in the Employee Name or Code field and click Go. Enter your personal information into the website, referencing the instructions provided on that site as needed. Please choose "College of Science and Engineering" in the "location" drop down menu. For citizens or U.S. permanent residents, chemistry payroll staff are able to review their identification documents. Foreign Nationals, please read and follow the instructions below.
Information for Foreign Nationals
Foreign nationals need to visit WBOB, 545 West Bank Office Building, 1300 S 2nd Street, Minneapolis, for document review, and are required to make an I-9 appointment by calling 612-624-8647. Before going to the WBOB payroll appointment, all Foreign Nationals who will be on the University of Minnesota payroll need to apply for a U.S. Social Security number. Once you apply for a number at the Social Security Administration office, you will need to take the Social Security receipt and your visa paperwork to the University Payroll Office at WBOB, 545 West Bank Office Building. Foreign Nationals are required to make an I-9 appointment by calling 612-624-8647. The Payroll Office will work with you to enter your visa and tax treaty information into the University system. At the end of that visit, you will receive a yellow form detailing the documents that were completed. Please bring this yellow form with you to the Department of Chemistry Finance and Payroll Services Office in 141 Smith Hall. This is needed to set you up in the payroll system, and create your University of Minnesota email address.