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Chemistry personnel may schedule department rooms 101J, Kate & Michael Barany Conference Room (117/119 Smith Hall), 122, 139C, and 221 Smith Hall, and 193 and 283 Kolthoff Hall as well reserve an overhead projector, slide projector, or the department van.
Please try to resolve reservation conflicts through direct contact and negotiation with each other. Unresolved conflicts may be directed to administrative offices, 139 Smith Hall.
General rules for room use:
- Choose a room appropriate for your intended purpose. Do not reserve a large capacity room for a meeting of just three or four people.
- Schedule the room only for the time you need it.
- Do not use these rooms for classes or teaching assistant office hours.
- Teaching assistant office hours can be held in the third floor public lounge in Kolthoff, the Graduate Student Lounge, or any public place on or near campus, such as the cube in Coffman Union.
- The equipment in the rooms is listed under the entries for each room. Please note: Room 139C has no projector and can only accommodate four people maximum.
- You may be bumped from your reserved spot for functions that take priority; i.e., faculty meetings, faculty search meetings with candidates, or multi-day named seminar receptions for speakers.
- Ensure that you cancel a reservation. If you have trouble cancelling a room, contact Eric Schulz in 136 Smith Hall.
- Always leave the room in better shape than you found it. Some of these rooms do not have janitorial service except by request. Users are responsible for cleaning them up, and not leaving that for the next person/group using the room to do.
- Clean off the chalk/white boards
- Throw away bottles, containers, extraneous paper products, etc.
- Remove coffee urns or food platters
- Wipe off tables
- Vacuum, if you need to
Using the Reservation Program
- To see the contact information and purpose for a reservation appearing on the calendar, click exactly on the "R."
- Blocks of time are in half-hour increments.
- In the few cases where the reservation does not fit a half hour block, indicate that in the "notes" section; i.e., the reservation may start at 5:00 pm, but indicate in the notes "actual start time 5:15").
- Continuing or repeat reservations may be made in several ways, but the longest continuing reservation is "weekly event for the next 12 weeks."
- Please take extra care with these: modifications, including cancellations, are effective only for the single use date, not all appearances. If you make an error, you need to change each appearance manually, and if you cancel a repeat reservation, you need to cancel each reservation manually.
- Complete all fields: name, phone number, email address, and notes. Add a password, if you want, which prevents others from changing or deleting you reservation without contacting you.
- The notes section should reflect the reason for the reservation, such as "group meeting" or "oral prelim."
- Pay specific attention to your confirmation, especially for repeat reservations. That confirmation will indicate whether the room has a conflict (for repeat reservations, it may state that certain dates were reserved, but others were not because of a conflict). The confirmation also states that your reservation is invalid for some other reason.